Privacy Notice

The Irene Taylor Trust: Privacy Notice 

Your privacy is very important. This Privacy Notice outlines how and why the Irene Taylor Trust (ITT) gathers, stores and processes personal information. ITT is committed to protecting your privacy and adheres to the General Data Protection Regulation legislation (GDPR) 2016. 

Security of data 

ITT is committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, ITT has put in place suitable physical and electronic safeguards, policies and procedures to ensure the safety and security of the information ITT collects. 

ITT will never pass your data on to a third party unless we are required to by law or we have obtained your explicit consent to do so. 

Where ITT stores data 

The data that ITT collects from you may be electronically stored at a destination outside the European Economic Area (“EEA”).  In this case, ITT will ensure that data is transferred and stored securely in accordance with the General Data Protection Regulation.  

What personal information ITT collects  

If you sign-up to receive ITT’s e-newsletters and/or project performance invitations, ITT will collect your name and the email address that you wish emails to be sent to. There is also the option to supply information about where you work, but this is not mandatory in order to register.  

If you have taken part in one of our projects, ITT may have requested personal information from you including your name, postal address, telephone number, date of birth, ethnicity and gender. With your permission, ITT may also have taken photographs of you.  

If you have made a donation or grant to ITT, it may have collected personal information which may include your name, job title, email address, telephone number and postal address. 

If you have attended a project performance, ITT may have collected personal information from you including your name, date of birth, home address, occupation and national insurance number. 

What ITT will do with the information it collects 

When ITT collects and uses your personal information it will ensure this is only done in accordance with at least one of the legal grounds available under Data Protection law as follows: 

If you have signed up ITT’s e-newsletter, ITT will use the email address you have provided to send electronic notifications of news and project updates which are relevant to those interested in ITT’s work, including ways to support ITT.  If you have signed up to receive invitations to regional project performances, ITT will use the email address you have provided to send these to you. ITT uses Mailchimp to send these communications. Mailchimp is committed to adhering to GDPR.  

If you have taken part in one of ITT’s projects, your data may be used for the delivery of project CDs and accreditation certification, to stay in touch with you to provide support to progression routes and let you know about other opportunities, or for the purposes of evaluation, monitoring and reporting. Sensitive data used for monitoring purposes will be anonymised.  

If you have made a donation or grant to ITT, your data may be used for the processing of donations and gift aid, for the administration of a grant as required by the grant-maker, or for our financial records as legally required. 

If you have requested to attend a project performance, ITT may use your data to complete the necessary security checks required (usually for performances in prisons). This data will be used only for this purpose and destroyed once it has been processed. 

In all cases, ITT balances its legitimate interests against your rights as an individual and makes sure to only use personal information in a way or for a purpose that you would reasonably expect in accordance with this Privacy Notice and which does not intrude on your privacy or expressed mailing preferences. 

Cookies 

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies if you prefer. 

A cookie is a small file sent by web servers which is placed on your computer or device to enable the web server to identify and track individual web browsers. This includes general information about your computer’s operating system, browser and version, your IP address and/or domain name, your search engine (if you came to our site via a search), and the pages of our websites which you visit. 

ITT’s main website and micro-sites (for the Making Tracks and Sounding Out programmes) are built on and hosted by WordPress, which uses cookies to monitor the websites’ performances and how visitors may be using our sites. These cookies provide us with statistics and other information to identify areas that may need maintenance on our websites and to discover where visitors to our websites may have come from. 

We collect no personal information about you when you visit our website, unless you choose to provide this information to us by registering for our newsletter.  All information collected by WordPress cookies is anonymous. 

External Links 

ITT’s websites contain links to other websites that may be of interest. ITT looks to provide external links that are relevant and safe; however, please note that ITT does not have any control over other websites and therefore cannot be held responsible for the protection and privacy of any information which you provide whilst visiting other websites. Such sites are not governed by this privacy notice. You should exercise caution before providing any personal information to external sites and read the privacy statement applicable to the website in question. 

Accessing your personal information 

You are entitled to ask us for the personal information we hold for you. To do so, please email us at info@irenetaylortrust.com  or contact us via post: The Irene Taylor Trust, 7-14 Great Dover Street, London, SE1 4YR.  

You can advise ITT if you would like any amendments to be made or for personal information to be deleted from ITT’s records. 

Control of your personal information 

You may wish to restrict the collection or use of your personal information in the following ways: 

If you have previously agreed to us using your personal information to send you e-newsletters and/ or project performance invitations, you may change your mind at any time by clicking on the unsubscribe button at the footer of all mailings or emailing us at info@irenetaylortrust.com.  

You may request that any personal information we hold about you is removed from our records; please email us at info@irenetaylortrust.com  or contact us via post: The Irene Taylor Trust, 7-14 Great Dover Street, London, SE1 4YR.  

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