We’re recruiting: Finance & Operations Manager

ITT portraits by Lizzie Coombes

We are excited to be recruiting for a Finance & Operations Manager to join our dedicated office team.

Job title: Finance & Operations Manager
Salary: £32,000 – £36,000 per annum (depending on experience) full-time; we will also consider 4 days per week (salary pro rata)
Reports to: Funding & Communications Director
Responsible for: Financial administration and control and operational management of the Irene Taylor Trust
Liaises with:  Business Development Executive, Creative Programmes Director, Chair and Vice-chair of Trustees, the Treasurer, other colleagues
Place of work: ITT office (Shoreditch) & a proportion of time working from home; we can offer flexible working arrangements, subject to discussion with the line manager
Hours of work: 35 hours per week (full-time), or 28 hours (4 days)
Benefits: 25 days’ holiday per year (plus bank holidays) pro rata

The Irene Taylor Trust is a small charity with big ambition, focused on bringing creativity, life-skills and artistic excellence to some of the most disadvantaged people in the UK. Since 1995, ITT has led the way in using creative music making to inspire change in people in prison with its Music in Prisons programme, and successfully established community-based programmes for ex-prisoners (Sounding Out) and for young people in challenging circumstances (Making Tracks).

“You helped me to realise the potential I’d forgotten I had and maintain positivity about the future since my release. You have shown me it’s never too late to learn, improve my skills and progress down a new chosen career path,” participant on Sounding Out

The Finance & Operations role

The Irene Taylor Trust is looking for a capable and efficient Finance & Operations Manager to oversee, control and report on the charity’s finances, office operations and governance and be part of our friendly and productive team.

Key responsibilities for this role are:

Finance and legal

  • Oversee all aspects of accounts payable and receivable, including bank reconciliations, debit card and petty cash systems
  • Work with the payroll company to complete payroll and returns for the pension scheme, with potential for bringing payroll in-house in the future
  • Take the lead on and work with colleagues and Trustees to coordinate the annual budgeting process, risk assessments, monitoring and cash flow forecasts
  • Draft and update project budgets (in collaboration with other staff)
  • Produce monthly management accounts
  • Update organisational budget and cash flow forecasts on a monthly basis (liaising with other staff)
  • Produce quarterly financial reports for the Board of Trustees, and more regular reporting for the Finance & Fundraising Committee (liaising with the Treasurer)
  • Support the annual audit process, including the preparation of the annual report and accounts and liaison with auditors
  • Take the lead on ensuring regulatory and legal compliance with HMRC, Companies House, Charities Commission and other relevant bodies
  • Take the lead on and work with colleagues and Trustees in the formulation and use of the ITT risk register

Human resources

  • Take the lead on and work with colleagues in administering human resources activity, including recruitment, contracting, induction, performance review and training. This includes for freelance colleagues. Maintain HR records
  • Play a part in ensuring HR best practice including promoting equality, diversity and inclusion; and keeping a tab on best practice advice, government guidance, and compliance with HR law (liaising with other colleagues and Trustees)

Office management and IT

  • Oversee the management of the ITT office – maintaining and developing office management systems including stationery, archiving, IT, in-house print and telephones
  • Oversee the management of IT – protecting data; supporting effective and flexible working for the team; providing in-office support for minor IT issues
  • Monitor IT infrastructure and identify changes and investment needed
  • Manage team petty cash and purchases as required
  • Deal with external enquiries – phone, postal and email correspondence

Governance

  • Take the lead on and work with the Chair, Vice Chair and Artistic Director to schedule Board and Finance and Fundraising Sub-Committee meetings; prepare and distribute papers; and take minutes at meetings
  • Attend, contribute and take minutes at Board Trustee meetings and the Finance and Fundraising sub-committee meetings; this is one to two meetings a month, held early evenings (outside working hours, these meetings can be attended by arrangement with their chair online)
  • Manage the ITT cycle of policy review and oversee the delivery of specific policies and action plans

Please read the full job description and person specification here: Finance & Operations Manager job description and person spec

How to apply:

To apply, please submit a covering letter (max. 2 pages) outlining your suitability for the role in reference to the person specification, and a 2-page tailored CV to luke@irenetaylortrust.com by midday on 16th May 2022

Interviews: will take place online

We are committed to working towards a more diverse cultural sector. Our recruitment process is open to all, but we are particularly keen to hear from People of the Global Majority and / or disabled candidates, as these groups are currently underrepresented in our teams. We actively encourage applications from those with lived experience of the Criminal Justice System. Employment will be subject to two satisfactory employment references (one of which should be from the most recent employer) and confirmation of eligibility to work in UK.

If you have any questions, please email luke@irenetaylortrust.com

To get a feel for our work, we suggest having a look around our website and watching our 25th Birthday Show.

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